With the start of Ivies just a week away, the behind-the-scenes work to prepare the campus for a weekend of programming is in full swing.
At 1 p.m. last Monday, representatives of many different branches of College life met to discuss and finalize logistics for Ivies 2013.
The meeting included members of the Entertainment Board, Security, Grounds and Facilities, Student Activites, and Residential Life.
Associate Director of Student Activities Nathan Hintze led the meeting, which went over the Ivies schedule step-by-step. The group went over specific details that go into event planning, covering everything from the basic schedule of set-up and breakdown for the performances, to the specific number of garbage bins needed on Whittier Field for Saturday’s concert.
While Ivies does not officially begin for the College until the 3LAU concert Thursday night, hands-on preparations begin for Facilities staff on Monday. Early in the week Grounds will be clearing out trees and branches on Pine Street in order to make load-in and load-out possible for the various trailers and trucks that will be ferrying in electrical equipment for the performers on Saturday.
Sound equipment for the 3LAU concert will begin to be installed mid-afternoon on Thursday, and the sound check will happen around 6 p.m. that evening. The concert—beginning at 10 p.m.—will be for Bowdoin students only, and IDs will be checked at the door.
On Saturday, work crews—along with the independent sound and lighting company Moonlighting—will begin setting up the stage and soundsystem at 8 a.m on the Field. Sound checks for the student band Phar/OS, Hoodie Allen and Guster will begin at 11 a.m., at which point guest registration will also begin in Smith Union. The show will begin at 3 p.m. with Phar/OS, who will play for 30 minutes. Hoodie Allen will follow, with an hour-long set. Guster’s set will begin at 5:15 p.m., and the band is scheduled to play for an hour and a half.
Should it rain on Saturday, the concert will be moved inside to Farley Field House. Facilities will be doing a rain check on Friday morning. Along with the inconvenience of wet weather and a location change, there will be additional repercussions. If the concert is moved to Farley, no guests will be allowed at the performance.
While the actual concert ends at 7 p.m. on Saturday, work will be far from over for the various Security, Grounds and Facilities crews involved. Pinestock will keep Security busy late into Saturday night, and cleanup of the stage, lighting and grounds will occupy Facilities for much of Sunday and Monday.